Privacy Policy

Privacy Policy

Last updated: 16/05/2026]

1. Who we are

Rebuild and Reclaim is a community organisation dedicated to restoring identity, rebuilding community, and reconnecting generations to the cultural knowledge, resilience, and heritage carried through the Windrush legacy.

We act as the data controller for any personal information collected through our activities, services, website, and communications.

Contact:

• Email: [Insert email]
• Address: [Insert address if applicable]

2. What information we collect

We may collect and process the following types of personal data:

Personal details

• Name
• Email address
• Phone number
• Address (if relevant to services or events)

Community & support information

• Participation in workshops, events, or programmes
• Wellbeing or support needs you choose to share
• Feedback or survey responses

Technical data

• IP address
• Browser type and device information
• Website usage data (via cookies or analytics tools)

3. How we collect your data

We collect data when you:

• Sign up for newsletters or updates
• Register for events or programmes
• Contact us directly
• Participate in workshops, surveys, or community activities
• Use our website (cookies and analytics)

4. Why we collect your data

We use your information to:

• Deliver community programmes and events
• Provide wellbeing and support services
• Communicate updates and opportunities
• Understand community needs and improve services
• Maintain safety and safeguarding where required
• Comply with legal obligations

5. Lawful basis for processing (UK GDPR)

We process your data under:

• Consent (e.g. newsletters, marketing)
• Contract (e.g. event registration)
• Legitimate interests (e.g. improving services, community development)
• Legal obligation (e.g. safeguarding or reporting duties)

6. Sensitive information

Because our work may involve wellbeing and community support, you may voluntarily share sensitive personal data.

We treat this information with extra care and only use it:

• With your explicit consent
• To provide appropriate support
• To ensure safety where legally required

7. How we store and protect your data

We take appropriate technical and organisational measures to protect your data, including:

• Secure storage systems
• Restricted access to authorised personnel only
• Password-protected platforms
• Data minimisation practices

We retain data only for as long as necessary for its intended purpose.

8. Sharing your information

We do not sell your data.

We may share information with:

• Trusted service providers (e.g. email platforms, event tools)
• Funding or reporting bodies (in anonymised form where possible)
• Legal or safeguarding authorities if required by law

9. Cookies and analytics

Our website may use cookies to:

• Understand website usage
• Improve user experience
• Measure engagement with content

You can disable cookies in your browser settings.

10. Your rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Withdraw consent at any time
• Object to certain types of processing
• Request data portability (where applicable)

To exercise these rights, contact us at: [Insert email]

11. Third-party links

Our website or communications may include links to external sites. We are not responsible for their privacy practices.

12. Changes to this policy

We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.

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